Project Management Practice Course Module 4 – Managing Project Costs, Resources and Procurement

This two day course focuses thinking and develops techniques for the management of costs, resources and procurement activities required over the life of an engineering project. Developing budgets and resource plans and managing these over the life of a project is vital to the success of all engineering projects.

One of the key purposes of this course is to improve the skills of project managers who are involved with formal procurement processes: specifying, locating, selecting, managing and closing the temporary supply of products and services to projects.

Includes comprehensive workbook, template booklet, checklist and electronic templates.

This course follows on from module one, two and three of the Project Management Practice Course to further assist project managers in becoming more effective in managing project costs, resources and procurement. Completion of module one, two and three prior to undertaking this course is not mandatory, however, knowledge of module one (project management
fundamentals) is assumed.

Recognised for Continuing Professional Development (CPD) by Engineers Australia (EA) in accordance with EA CPD Guidelines.

Endorsed by the Australian Institute of Project Management (AIPM)

Registered Education Provider (R.E.P) with the Project Management Institute (PMI)

Certificate IV and Diploma of Project Management Accreditation

Target Audience

For project managers wanting to become more effective in managing project costs, resources and procurement.

Course Outline

This course emphasises the requirement to accurately identify and plan what resources (people, supplies, contractors, and finances) are required and the actions necessary to manage these over the project lifecycle. It examines aspects of cost management, human resource management, and procurement management and presents tools, techniques and best practice activities and strategies in these areas.

Procurement processes are of particular importance. These legal processes have recently received a lot of focus in the courts with sloppy practices resulting in costly litigation exercises, not to mention project delays, cost overruns and declining image. No longer can project managers only focus on getting the job done without worrying about the‘paperwork’ and due process.

Project Processes and Functions

• The different requirements of a Project Manager throughout the life of a project

Structuring Projects

• Phases / stages
• Work Breakdown Structure (WBS) methodologies
• Strategies

Cost Planning

• Scheduling resources
• Developing Costs and Budgets
• Preparing detailed resources plans
• Use of graphics tools
• Monitoring financial and other resources
• Contingency plans and tools
• Summary – measures and control during planning

Tracking, Monitoring and Control

• Baselining
• Tools – traffic light reporting,S charts
• Variance (and EAC, ETC)
• Replanning

Time and Cost Integration

• Earned value analysis
• Corrective action
• Change management systems
• Replanning

The Procurement Process

• Outline of steps
• Formal requirements

Developing the Procurement Plan

• Preparing a Procurement Plan
• Preparing a brief/specification

Sourcing suppliers

• Which method EOI, RFQ, RFT etc
• Short listing
• Using panels
• Selection processes

Review Contracts

• What constitutes a contract and the various types
• Pricing strategies
• Payment strategies
• Penalties
• Non payment issues

Managing Contractors/Suppliers

• Managing performance
• Dealing with non compliance
• Termination/early close

Identifying/Communicating Procurement Lessons

Course Outline

At the conclusion of the course, participants will be able to:

• Apply different structures and strategies for scoping work in projects
• Develop cost and resources plans using effective estimation techniques
• Apply cost/resource management tools
• Develop detailed cost management schedules using a variety of techniques
• Apply Cost Schedule Control System and earned value concepts
• Apply tracking, reporting and corrective action techniques
• Identify where specific procurement processes are required and be able to initiate correct steps
• Plan a procurement exercise
• Develop tender briefs and tender documents, and undertake selection exercises
• Establish contract terms and agreements and be aware of legal processes and requirements
• Identify and put in place management strategies for contracted suppliers to ensure contracted deliverables, standards, imelines, and costs are adhered to, or change management practises are applied
• Resolve conflicts from procurement activities
• Finalise contracts, ensuring all contract terms and conditions have been met,
• Develop and apply strategies for improvement in all these areas

Registration

Please select your preferred location and date from the below table and then click on the REGISTER NOW button.

A 10% saving applies for Engineers Australia Members or for group bookings of 3 or more participants.